What is a workspace technology audit?

A structured review of every meeting room, collaboration device and workspace platform you own. It documents what you have, how healthy and well used it is, and what it costs, then turns that into a prioritised action plan.

How long does a workspace audit take?

Most audits take 3 to 6 weeks, depending on the number of sites and rooms.

Will the audit disrupt our meetings?

No. Room checks are scheduled around your booking calendar, so meetings carry on as normal.

Do you always recommend replacing equipment?

No. If a device is fit for another 24 months, we say so. Audits often find savings through reconfiguration, firmware updates or licence clean-up rather than new hardware.

What do we receive at the end of the audit?

A full inventory, utilisation and licence findings, a refresh-or-retain call for every asset, a prioritised roadmap with business case, and an executive briefing for leadership.

Workspace Technology Audits

Workspace technology & meeting room audits in the UAE

Know exactly what you have, what's failing, and what to replace next.

Engagement model: Fixed-fee, room-by-room audit
Typical timeline: 3 to 6 weeks
Coverage: Dubai, Abu Dhabi, Sharjah and the Northern Emirates

A room-by-room picture of your estate

You can't optimise what you can't see. Our workspace audit walks the estate room by room, benchmarks device health and utilisation, evaluates license spend, and models the cost of a refresh vs a repair. The output: a prioritised action list with quick wins, deferrable work, and clear replace-vs-retain calls.

Best fit for

Organisations without an accurate device inventory
IT leaders inheriting an unfamiliar estate
Facilities teams planning a workplace redesign
Finance teams pushing for licence-cost rationalisation

Utilisation analytics dashboard on a laptop screen

Sound familiar?

The problems we are most often brought in to solve.

No accurate inventory
Rooms, devices and licences were added over years by different teams, and nobody has the full list.
Rooms people avoid
Some spaces get booked and abandoned because the camera, audio or display keeps letting people down.
Licence spend without visibility
You pay for room and user licences but can't see which ones are actually used.

What you get from working with us

Baseline your true estate

Every room, device, and licence documented. Often the first accurate list your team has.

Quantify hidden cost

License overspend, shelf-ware, and no-show meeting rooms surfaced in monetary terms.

Prioritised action list

Quick wins, medium-term investments, and end-of-life devices ranked by ROI and risk.

Vendor-neutral evaluation

No incentive to recommend replacement. If it's fit for another 24 months, we'll say so.

How the engagement runs

1
Walk the estate
Every room is visited to record devices, firmware, cabling and condition, with a test call in each.
2
Measure
Utilisation and no-show data is pulled where sensors or booking systems exist, and licence use is reviewed.
3
Score
Each room and asset is rated for health, risk and user impact, giving you a heat-map of the estate.
4
Prioritise
A ranked action list of quick wins, planned investments and replace-or-retain calls per asset.